Administration Executive

[Pratap]

Job Description

1. Complete responsibility of administration tasks

2. Support Finance Team in the following:
a. Bill Collection and filing and ensuring all payments are made on time
b. Updating Bank records, Cash books and preparation of Cash Flow Statements.
c. Ensure availability of Petty Cash at the spas
d. Co-ordinate with the accountant and spas to provide them any information/bills as and when required to ensure timely delivery of MIS
e. Track the checklist for legal/accounting compliance

3. Support Operations Team in the following:
a. Reconcile Sales Data and Cash in bank daily
b. Ensure inventory re-ordering at the spas as and when the indents are raised
c. Tabulate customer feedback at regular intervals
d. Co-ordinate with the spas for reports and data
e. Issuing of any communication from the Head Office
f. Prepare monthly analysis for the Board of Directors

4. Support Marketing Team in the following:
a. Reorder stationery (promotional vouchers, forms etc) as and when required and dispatch to the spas
b. Mail/e-mail/sms any communication to guests and partners on relevant occasions
c. Assist marketing team with design alterations of collaterals

5. Support HR Team in the following:
a. Prepare and e-mail payroll/ESI/PF formats as per the attendance sheets received from the spas
b. Co-ordinate with the spas for any employee related legal compliances
c. Co-ordinate with the institutes/placement agencies for recruitment and schedule interviews for any prospective employees
d. Joining formalities for new employees like account opening, medical insurance or any other requirements

6. Support Projects Team in the following:
a. Raising indents and ensuring timely delivery of orders placed
b. Collection of invoices and issuing cheques

Desired Candidate Profile

The profile of the Administration Executive should be as following:
1. Age: 20-25 years
2. Gender: Male
3. SSC or equivalent
4. Conversant in English, Hindi & Marathi
5. Hardworking, problem solving and quick learner
6. Comfortable in working with Ms Office & basic knowledge of computers
7. Should be staying in Mumbai and willing to live in other cities for few months.

Work Location : Mumbai

Mail resumes to : careers@thefourfountains.in


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